Job Title: Personal Assistant to CEO

Location: Bali (Hybrid: Remote and On-Site)
Job Type: Full-Time

About the Role:

We are a growing architecture firm based in Bali, focusing on creating inspiring, functional, and modern spaces. Our projects range from the design phase to managing construction, with a strong emphasis on quality, creativity, and contemporary design. Our team is a women-driven environment where collaboration, innovation, and a supportive atmosphere are key to our success. We are looking for a talented, motivated, and proactive female Personal Assistant to work closely with the CEO to manage both professional and personal responsibilities.

This is an exciting opportunity for a highly organised and resourceful individual to become the CEO’s personal assistant and right hand. You will assist with scheduling, administrative tasks, client meetings, and site visits, ensuring smooth day-to-day operations. The role requires someone who is proactive, detail-oriented, and comfortable managing various tasks in a fast-paced and dynamic environment.

Prior experience in the real estate or architecture industry is a strong plus.

Key Responsibilities

1. Schedule and Calendar Management:

* Organize and maintain the CEO’s personal and professional calendar, including appointments, meetings, and events.

* Ensure timely reminders and prioritize tasks based on deadlines and importance.

2. Meeting and Site Visit Support:

* Act as the CEO’s right hand during client meetings, site visits, and project discussions.

* Take detailed notes, prepare meeting minutes, and draft reports for both internal and client use.

* Follow up on action items and ensure clear communication with all parties.

3. Personal Errands and Support:

* Handle personal errands such as shopping, coordinating deliveries, and managing household tasks.

* Book reservations, travel arrangements, and accommodation for personal and business trips.

4. Administrative and Project Support:

* Manage emails, correspondence, and follow-ups on behalf of the CEO.

* Liaise with vendors, suppliers, and contractors for both personal and business tasks.

* Maintain organized records of contracts, invoices, and other important documents.

5. Event and Travel Coordination:

* Plan personal and professional events, such as dinners, meetings, and social gatherings.

* Organize travel itineraries, bookings, and logistics for the CEO.

6. Hybrid Work Flexibility:

* Work remotely with the ability to provide on-site support in Bali or other locations as required.

* Use transportation (motorcycle or car) for errands and site visits.

Qualifications

* Proven experience as a personal assistant or in a similar support role.

* Fluent in English

* Strong communication abilities, both written and verbal

* Experience in the real estate, architecture, or construction industry is a strong advantage.

* Highly organised with excellent time management and multitasking skills.

* Proficient in using Microsoft Office and other management tools.

* Discretion and professionalism when handling sensitive information.

Requirements:

* Based in Bali or willing to move to Bali

* Valid motorcycle license and access to reliable transportation.

* Availability to work full-time with occasional flexibility for urgent tasks or events.

* Comfortable working in a female-led, collaborative environment.

What We Offer:

* Competitive salary based on experience.

* A dynamic and inspiring work environment with opportunities for growth.

* Flexibility to work both remotely and on-site in Bali.

* The chance to work closely with a driven and creative entrepreneur in a women-focused team.